Job Description

Key Responsibilities: Administrative Support: Provide high-level administrative support to the executive team by managing their schedules, appointments, and daily activities. Coordinate meetings, conference calls, and travel arrangements (both domestic and international) for executives. Prepare and organize meeting agendas, take detailed minutes, and follow up on action items as needed. Communication Management: Act as the first point of contact for the executive, handling phone calls, emails, and correspondence professionally and promptly. Draft, proofread, and manage the distribution of internal and external communications. Build and maintain positive relationships with internal and external stakeholders on behalf of the executive. Documentation and Reporting: Prepare executive-level reports, presentations, and documents as required, ensuring accuracy and quality. Maintain confidential files and records, ensuring they are organized and secure. Compile and analyze data for reports and create spreadsheets and presentations as needed. Project Coordination: Assist in the planning, coordination, and execution of special projects and initiatives led by the executive team. Monitor project timelines, track progress, and communicate updates to relevant stakeholders. Serve as a liaison between departments to facilitate collaboration and ensure project deliverables are met.