Job Description

We are seeking a detail-oriented and proactive professional to provide executive, financial, and administrative support to the Director. The role involves managing communications, overseeing financial processes, coordinating meetings, and ensuring smooth day-to-day operations within the organization.

Key Responsibilities:

1. Communication & Information Management

• Serve as the primary point of contact, managing calls, emails, and visitors.

• Draft and prepare correspondence, reports, and presentations while handling sensitive information with discretion.

• Maintain organized electronic and physical records for easy access.

• Conduct research and prepare briefing materials to support decision-making.

2. Financial & Account Management

• Manage donor fund tracking, project-based accounting, and compliance.

• Prepare financial reports, maintain salary sheets, and record organizational expenses.

• Provide updates and reports to donors regarding sponsored students and organizational growth.

• Proficiently handle MS Excel (Advanced), Google Workspace, PowerPoint, and related tools.

3. Diary & Meeting Coordination

• Schedule and manage complex calendars, appointments, and travel plans across time zones.

• Organize meetings, prepare agendas, circulate materials, document minutes, and follow up on action items.

• Arrange logistics for travel, accommodation, and event participation.

4. Administrative & Office Support

• Prepare reports, presentations, and data-driven documents with accuracy and professionalism.

• Manage expense reports, budget tracking, and account reconciliations.

• Oversee office operations including supplies, equipment, and maintenance.

5. Director Support & Stakeholder Liaison

• Anticipate and address the Director’s needs to ensure preparedness for meetings and events.

• Assist in special projects and coordinate with internal teams.

• Communicate effectively with donors, board members, government officials, and external partners.

6. Confidentiality & Professionalism

• Handle confidential information with integrity and discretion.

• Represent the Director and the organization with professionalism in all interactions.