Job Description

JOB SUMMARY

We are seeking a highly detail-oriented and time-sensitive Import & Export Executive to manage end-to-end documentation, costing, pricing, and coordination for international trade operations.

The role requires strong analytical ability, regulatory knowledge, and advanced proficiency in Microsoft Excel, as Excel will be a critical tool for costing, margin analysis, P&L tracking, and inventory planning.

KEY ROLES & RESPONSIBILITIES

1. Documentation & Compliance

• Check and verify custom duty documents for accuracy and regulatory compliance.
• Prepare, review, file, and finalize all import and export documentation.
• Prepare Commercial Invoices and Packing Lists accurately.
• Verify all import/export documents to ensure compliance with customs and trade regulations.
• Coordinate with Customs House Agents (CHAs) for timely clearance of shipments.

2. Costing, Pricing & Margin Analysis

• Set product margins by analyzing all associated costs, including:
  • Export expenses
  • Packaging and labeling
  • Transportation and logistics
  • Labour and storage
  • Import country port-related expenses
• Perform detailed product costing and pricing calculations.
• Prepare and regularly update Profit & Loss (P&L) sheets.
• Develop and maintain costing models using Excel.
• Ensure pricing aligns with company profitability goals.

3. Inventory & Container Planning

• Manage and monitor inventory levels to ensure uninterrupted operations.
• Plan country-wise container shipments and re-order containers as required.
• Maintain accurate inventory and shipment planning data using Excel.

4. Communication & Coordination

• Communicate with foreign suppliers, vendors, freight forwarders, and CHAs through email and phone.
• Ensure smooth coordination for shipment timelines and documentation.
• Follow up proactively to meet strict import/export deadlines.

5. Time-Bound Operations Management

• Handle all import/export tasks within strict timelines, as delays directly impact business operations.
• Manage multiple shipments and documentation processes simultaneously.
• Ensure smooth coordination between procurement, logistics, and finance departments.

REQUIRED SKILLS & COMPETENCIES

• Strong knowledge of import/export procedures and customs documentation.
• Excellent understanding of costing, pricing, and margin calculations.
• Advanced proficiency in Microsoft Excel is mandatory, including formulas, P&L sheets, costing sheets, data analysis, and inventory tracking.
• Strong analytical and numerical skills.
• High attention to detail and accuracy.
• Excellent communication and coordination skills.
• Ability to work efficiently under time pressure.